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MEETING MINUTES

 

 

REGULAR BOARD MEETING, FEBRUARY 6, 2017

The Regular Meeting of the Board of Trustees of the Village of Randolph, Dodge and Columbia Counties, Wisconsin met in the Municipal Building and was called to order by President Boomsma at 7:00 p.m.

ROLL CALL: Present – President Boomsma, Trustees Ireland, Nieman, Swain and Weinberger. Absent – Trustees Greeno and Woreck. Also Present – Bruce Miller, Bill Hoekstra, Vince Bashynski, Peggy Potter and Linda Evans.

Clerk Jung certified that notification of this meeting was posted as per S.S. 985.02(2)(a).

The Pledge of Allegiance was recited.

Trustee Weinberger moved and Trustee Nieman seconded to approve the agenda as written. Carried unanimously.

Trustee Nieman moved and Trustee Weinberger seconded to approve the minutes of the January 9, 2017 Public Hearing and the January 9, 2017 Regular Board Meeting. Carried unanimously.

Trustee Ireland presented and moved for adoption Resolution #828 – A Resolution Authorizing Execution of the Department of Natural Resources Principal Forgiven Financial Assistance Agreement, seconded by Trustee Weinberger. Carried unanimously. (See attached Resolution #828).

Trustee Ireland moved and Trustee Weinberger seconded to send Jerome Bashynski to Phosphorus Removal Wastewater Class, March 1 & 2, 2017 in Madison at a cost of $160.00. Carried unanimously.

Trustee Ireland moved and Trustee Nieman seconded to send Vince Bashynski to Rural Water Annual Conference, March 28-31, 2017 in LaCrosse at a cost of $170.00 and Hotel $291.00. Carried unanimously.

Trustee Weinberger moved and Trustee Nieman seconded to approve the 2017 Haz-Mat Agreement with Columbia County. Carried unanimously.

Bruce Miller reported that there will be a Weather Spotter Class, Wednesday, March 15, 2017 at 6:30 p.m. at the Columbia County Law Enforcement Center, Portage, WI and a Weather Spotter Class, Monday, April 10, 2017 at 6:30 p.m. at the Dodge County Administration Building., Juneau. He stated both classes are good.

Trustee Weinberger moved and Trustee Nieman seconded to sell the Village owned building on the corner of Williams and E. Stroud Streets and get an estimated value of worth from a realtor. Carried unanimously.

Trustee Weinberger moved and Trustee Nieman seconded to approve the Service Agreement with Columbia County Humane Society for 2017. Carried unanimously.

Trustee Nieman moved and Trustee Ireland seconded to send Bill Hoekstra and Dylan Minnig to the Conex Expo, February 8 or 9, 2017 in West Allis. Carried unanimously.

Trustee Nieman moved and Trustee Ireland seconded to advertise for applications for employment for part-time lawn mower for the summer months at $10.00/hour. Carried unanimously.

Trustee Nieman announced that Committee Meetings will be held on Thursday, March 2, 2017: Finance – 4:30 p.m.; Water/Sewer/Streets – 5:00 p.m.; Police – 6:00 p.m. and Fire/EMS – 6:30 p.m.

Trustee Nieman announced that the March Board Meeting will be held on Monday, March 6, 2017 at 7:00 p.m.

Trustee Weinberger presented and moved for adoption Resolution #829 – A Resolution for the Sale of Real Estate located at 150 Progress Drive, Randolph, seconded by Trustee Ireland. Carried unanimously.

Trustee Nieman announced that the next Library Board Meeting will be held on Tuesday, February 21, 2017 at 6:30 p.m.

Trustee Nieman moved and Trustee Weinberger seconded to hire Judith Ireland to work part-time at the library at $9.00/hour. Carried with Trustee Ireland abstaining.

Peggy Potter reported the there was a good turnout for the Artist Reception held at the library on February 4, 2017.

Trustee Nieman announced that the next Park Board Meeting will be held on Monday, March 13, 2017 at 5:00 p.m.

President Boomsma reported that Ellen Jung and Leann Rahn will attend the Broadband Meeting in Cambria on Wednesday, February 15, 2017.

Trustee Weinberger moved and Trustee Ireland seconded to pay the bills totaling: General Fund - $57,623.10; Water Fund - $9,640.72; Sewer Fund - $177,057.08 and Economic Development Fund - $45.85. Carried unanimously.

Trustee Weinberger moved and Trustee Ireland seconded to adjourn. Carried unanimously.

Ellen Jung, Clerk

REGULAR BOARD MEETING, MARCH 6, 2017

The Regular Meeting of the Board of Trustees of the Village of Randolph, Dodge and Columbia Counties, Wisconsin met in the Municipal Building and was called to order by President Boomsma at 7:00 p.m.

ROLL CALL: Present – President Boomsma, Trustees Greeno, Ireland, Nieman, Swain, Weinberger and Woreck. Also Present – Peggy Potter, Bruce Miller, Mike Klavekoske, Bill Hoekstra and Vince Bashynski.

Clerk Jung certified that notification of this meeting was posted as per S.S. 985.02(2)(a).

The Pledge of Allegiance was recited.

Trustee Weinberger moved and Trustee Ireland seconded to approve the agenda as written. Carried unanimously.

Trustee Greeno moved and Trustee Ireland seconded to approve the minutes of the February 6, 2017 Regular Board Meeting. Carried unanimously.

Trustee Ireland presented and moved for adoption Resolution #830 – A Resolution Designating Public Depository and Authorizing Withdrawal of Village Moneys for the Lead Service Line Replacement, seconded by Trustee Greeno. Carried unanimously. (See attached Resolution #830).

Trustee Ireland moved and Trustee Nieman seconded to approve the following lead water service replacement quotes for 302 Pierce Street, 245 Williams Street, 309 Pierce Street and 209 Williams Street. Carried unanimously.

Trustee Ireland moved and Trustee Woreck seconded to approve the Professional Services Agreement with MSA Professional Services in the amount of $8,780.00 for preparing the Phosphorus Report. Carried unanimously.

Trustee Ireland moved and Trustee Nieman seconded to approve the Professional Services Agreement with MSA Professional Services in the amount of $10,000.00 for Lead Service Line Administration. Carried unanimously.

Vince Bashynski reported that the water main leak was found and work on the second clarifier will start next week.

Trustee Weinberger moved and Trustee Greeno seconded to hire Greyson Stocks as Part-time Police Officer contingent on passing the background, physical and drug tests. Starting wage will be $12.00/hour with increase to $17.00/hour after training has been completed. Carried unanimously.

Bill Hoekstra reported that the transmission had to be rebuilt in the 1999 Ford Truck.

Trustee Greeno announced that Committee Meetings will be held on Thursday, March 30, 2017: Finance – 4:30 p.m.; Water/Sewer/Street – 5:00 p.m.; Police – 6:00 p.m. and Fire/EMS – 6:30 p.m.

Trustee Greeno announced that the April Board Meeting will be held on Monday, April 3, 2017 at 7:00 p.m.

Trustee Greeno moved and Trustee Woreck seconded to send Leann Rahn to Clerk-Treasurer’s Institute, July 10-14, 2017 in Green Bay at a cost of $472.00. Carried unanimously.

Trustee Woreck announced that the next Library Board Meeting will be held on Tuesday, March 21, 2017 at 6:30 p.m.

Peggy Potter reported that the library is preparing to be closed the last week of April and the first two weeks of May to be repainted and re-carpeted.

Trustee Woreck announced that the next Park Board Meeting will be held on Monday, April 10, 2017 at 5:00 p.m.

President Boomsma reported that he received a call from Rich Sadoski looking for an extension on moving his vehicles from the property at 137 Cambria Street.

Trustee Weinberger moved and Trustee Swain seconded to send Rich Sadoski a letter stating that everything must be removed from the property at 137 Cambria Street by 5:00 p.m. on March 29, 2017 or the rezoning request will be denied. Carried unanimously.

 

Trustee Weinberger moved and Trustee Ireland seconded to pay the bills totaling: General Fund - $79,302.19; Water Fund - $13,835.29; Sewer Fund - $154,476.00; Economic Development Fund - $37.54; TIF #1 Fund - $685.00 and TIF #2 Fund - $685.00 Carried unanimously.

Trustee Weinberger moved and Trustee Ireland seconded to adjourn. Carried unanimously.

Ellen Jung, Clerk

PUBLIC HEARING, APRIL 3, 2017

The Public Hearing of the Board of Trustees of the Village of Randolph, Dodge and Columbia Counties Wisconsin met in the Municipal Building and was called to order by President Boomsma at 6:45 p.m.

ROLL CALL: Present – See attached.

Clerk Jung that notification of this meeting was posted as per S.S. 985.02(2)(a).

Trustee Nieman moved and Trustee Greeno seconded to approve the agenda as written. Carried unanimously.

Kari Justmann from MSA Professional Services was present and reported on the progress of the wastewater treatment plant project.

Public comments were taken regarding the wastewater treatment plants project.

Trustee Greeno moved and Trustee Ireland seconded to adjourn. Carried unanimously.

Ellen Jung, Clerk

REGULAR BOARD MEETING, APRIL 3, 2017

The Regular Meeting of the Board of Trustees of the Village of Randolph, Dodge and Columbia Counties, Wisconsin met in the Municipal Building and was called to order by President Boomsma at 7:00 p.m.

ROLL CALL: Present – President Boomsma, Trustees Greeno, Ireland, Nieman, Swain and Woreck. Absent – Trustee Weinberger. Also Present – Mike Klavekoske, Vince Bashynski, Bill Hoekstra, Bruce Miller, Martin DeVries, Karen DeVries, Joseph DeVries, Kate DeVries and Peggy Potter.

Clerk Jung certified that notification of this meeting was posted as per S.S. 985.02(2)(a).

The Pledge of Allegiance was recited.

Trustee Greeno moved and Trustee Ireland seconded to adopt the agenda as revised. Carried unanimously.

President Boomsma announced that the Board of Trustees will be adjourning to Closed Session pursuant to S.S. 19.85(1)(c) Employee Evaluation and will return to Open Session.

Trustee Nieman moved and Trustee Ireland seconded to approve the minutes of the March 6, 2017 Regular Board Meeting. Carried unanimously.

Martin DeVries was present to discuss his goal to retain his position as Circuit Court Judge in Dodge County.

Trustee Ireland moved and Trustee Greeno seconded to approve the bid from Ace In Building & Remodeling, Randolph in the amount of $4,200.00 to replace the roof at the water plant with ribbed steel. Carried unanimously.

Trustee Ireland moved and Trustee Nieman seconded to purchase a BOD Incubator at a cost of $4,000.00 and an Optical DO Meter at a cost of $2,300.00. Carried unanimously.

Trustee Ireland moved and Trustee Nieman seconded to approve the Lead Service Removal Agreement and Application for Reimbursement of Cost for Lead Water Service Line Replacement. Carried unanimously.

Trustee Ireland moved and Trustee Greeno seconded to approve the following lead water service replacement quotes for 215 N. High Street, 315 N. High Street and 302 Pierce Street but not rerouting the water meter as stated in this quote. Carried unanimously.

Vince Bashynski reported that the clarifier repair is coming along and phosphorus removal was discussed. Vince also reported that he will be flushing fire hydrants late April or early May.

Carroll Swain announced that the next Fire/EMS Association Meeting will be held on Wednesday, April 19, 2017 at 7:00 p.m.

Mike Klavekoske reported that they had a very bad EMS call this past week and he wanted to thank the EMTs, Dodge County Sheriff’s Department, Beaver Dam Paramedics and everyone else involved with the call for working so well together.

Trustee Nieman moved and Trustee Greeno seconded to hire Dan Rahn and Gary Stiemsma to mow lawn part-time at $10.00/hour. Carried unanimously.

Trustee Nieman moved and Trustee Swain seconded to purchase a light bar for the new truck at a cost of $525.00 from Belco Vehicle Solutions, Lodi. Carried unanimously.

Trustee Greeno announced that Committee Meetings will be held on Thursday, April 27, 2017: Finance – 4:30 p.m.; Water/Sewer/Streets – 5:00 p.m.; Police – 6:00 p.m. and Fire/EMS – 6:30 p.m.

Trustee Greeno announced that the May Board Meeting will be held on Monday, May 1, 2017 at 7:00 p.m.

Trustee Greeno announced that the April Spring Election will be held on Tuesday, April 4, 2017. Polls will be open from 7:00 a.m. to 8:00 p.m.

Trustee Greeno moved and Trustee Nieman seconded to send Trustee Swain to the League of Municipalities Local Government 101 Conference, May 12, 2017 in Madison at a cost of $75.00. Carried unanimously.

Trustee Ireland presented and moved for adoption Ordinance #417 – An Ordinance Amending Section 375-13 of the Code of Ordinances of the Village of Randolph changing the zoning for Parcel #3133-007 from B-2 Highway Commercial to R-1 Single Family Residential with the following contingencies: the only vehicles parked on the lot are those belonging to the tenants and their visitors and no auto or commercial business sales allowed on the lot. Motion did not carry as all Trustees voted nay.

Trustee Woreck announced that the next Library Board Meeting will be held on Tuesday, April 18, 2017 at 6:30 p.m.

Peggy Potter reported that they are getting prepared to have the library closed from April 22-May 16, 2017 for new carpet and paint.

Trustee Woreck announced that the next Park Board Meeting will be held on Monday, April 10, 2017 at 5:00 p.m.

Trustee Woreck moved and Trustee Nieman seconded to send Vince Bashynski to Pool Recertification Class, May 1 & 2, 2017 at a cost of $300.00 in Portage and to send Jerome Bashynski to a Pool Recertification Test on April 11, 2017 in Pleasant Prairie at a cost of $100.00. Carried unanimously.

Clerk Jung presented the Operator License Application to serve alcoholic beverages to Amy S. Marshall, P.O. Box 174, Fall River to work at Sam’s Saloon. Trustee Ireland moved and Trustee Nieman seconded to approve the aforementioned Operator License Application. Carried unanimously.

Trustee Ireland moved and Trustee Greeno seconded to pay the bills totaling: General Fund - $88,825.28; Water Fund - $10,321.78; Sewer Fund - $76,956.38 and Economic Development Fund - $22.52. Carried unanimously.

Trustee Ireland moved and Trustee Woreck seconded to adjourn to Closed Session pursuant to S.S. 19.85(1)(c) Employee Evaluation and will return to Open Session. Clerk Jung was instructed to poll the Board. Carried unanimously.

President Boomsma called the reconvened meeting to order.

Trustee Greeno moved and Trustee Ireland seconded to increase Jackie Hein’s hours to 40 hours/week and a pay increase of $1.50/hour effective April 4, 2017 and a $1.50 increase effective January 1, 2018. Carried unanimously.

Trustee Nieman moved and Trustee Woreck seconded to adjourn. Carried unanimously.

Ellen Jung, Clerk

SPECIAL BOARD MEETING, APRIL 28, 2017

The Special Board Meeting of the Board of Trustees of the Village of Randolph, Dodge and Columbia Counties, Wisconsin which was called per the attached Call and Acknowledgement met in the Municipal Building and was called to order by President Boomsma at 4:00 p.m.

            ROLL CALL: Present – President Boomsma, Trustees Greeno, Ireland, Nieman and Weinberger at 4:07 p.m. Absent – Trustees Swain and Woreck.

            Clerk Jung certified that notification of this meeting was posted as per S.S. 985.02(2)(a).

            Trustee Greeno moved and Trustee Ireland seconded to approve the agenda as written. Carried unanimously.

            Discussion was held on the updated employee handbook. Work hours and overtime were discussed.

            Trustee Greeno moved and Trustee Ireland seconded to adjourn. Carried unanimously.

Ellen Jung, Clerk

REGULAR BOARD MEETING, MAY 1, 2017

The Regular Board Meeting of the Board of Trustees of the Village of Randolph, Dodge and Columbia Counties, Wisconsin met in the Municipal Building and was called to order by President Boomsma at 7:00 p.m.

            ROLL CALL: Present – President Boomsma, Trustees Greeno, Ireland, Nieman, Weinberger and Woreck. Absent – Trustee Swain. Also Present – Kevin Schauer, Peggy Potter, Mike Klavekoske, Vince Bashynski, Bruce Miller and Bill Hoekstra.

            Clerk Jung certified that notification of this meeting was posted as per S.S. 985.02(2)(a).

            The Pledge of Allegiance was recited.

            Trustee Nieman moved and Trustee Ireland seconded to adopt the agenda as revised. Carried unanimously.

            President Boomsma announced that the Board of Trustees will be adjourning to Closed Session pursuant to S.S. 19.85(1)(e) Investing Public Funds and will return to Open Session.

Trustee Greeno moved and Trustee Ireland seconded to approve the minutes of the April 3, 2017 Public Hearing, the April 3, 2017 Regular Board Meeting and the April 27, 2017 Special Board Meeting. Carried unanimously.

Trustee Ireland moved and Trustee Nieman seconded to approve the purchase of a Kerf cutter to repair water shutoffs from Frist Supply at a cost of $3,000.00. Carried unanimously.

Trustee Ireland moved and Trustee Nieman seconded to approve the repair of the microscreen at the sewer plant from Sabel Mechanical, Fond du Lac at a cost of $5,500.00. Carried unanimously.

Trustee Ireland moved and Trustee Nieman seconded to approve Change Order No. 2 for the sewer plant project increasing the project $77,388.69. Carried unanimously.

Trustee Ireland moved and Trustee Greeno seconded to approve the following lead water service replacement quotes for 314 S. High Street, 420 Williams Street and 221 N. High Street with a $4,000.00 limit on that property. The overage will have to be paid by the homeowner. Carried unanimously.

Vince Bashynski reported that the clarifier should be online by Wednesday.

Bruce Miller reported that he found someone to inspect the alarm system at the new school and seventeen firemen took the SCBA fit testing and did very well.

Trustee Weinberger moved and Trustee Greeno seconded to send Jackie Hein to LEAPS Conference in Wisconsin Dells, June 21-23, 2017 at a cost of $225.00 and Hotel $164.00. Carried unanimously.

Mike Klavekoske reported that 65 lbs. of prescription drugs were taken during the drug drop-off day.

Trustee Greeno announced that Committee Meeting will be held on Thursday, June 1, 2017: Finance – 4:30 p.m.; Water/Sewer/Street – 5:00 p.m.; Police – 6:00 p.m. and Fire/EMS – 6:30 p.m.

Trustee Greeno announced that the June Board Meeting will be held on Monday, June 5, 2017 at 7:00 p.m.

Trustee Greeno moved and Trustee Weinberger seconded to approve the Committee/Employee Appointment Book for 2017-2018. Carried unanimously.

Trustee Greeno moved and Trustee Ireland seconded to approve the Employee Handbook effective May 1, 2017. Carried unanimously.

Trustee Greeno announced that Board of Review will be held on Monday, June 5, 2017 at 6:30 p.m. and will adjourn until Tuesday, September 12, 2017 at 5:00 p.m.

Trustee Greeno moved and Trustee Weinberger seconded to appoint President Boomsma, Trustee Greeno, Trustee Nieman and Trustee Weinberger to serve on the 2017 Board of Review. Carried unanimously.

Trustee Weinberger stated that the Letter of Intent to purchase the property at 121 Williams Street will be discussed in Closed Session.

Trustee Woreck reported that the next Library Board Meeting will be held on Tuesday, May 16, 2017 at 6:30 p.m.

Peggy Potter reported that they are in week two of the library remodeling project.

Trustee Woreck announced that the next Park Board Meeting will be held on Monday, May 8, 2017 at 5:00 p.m.

Trustee Woreck moved and Trustee Ireland seconded to hire the following pool employees to work the 2017 season: Amber Alvin, Bryanna Budzinski, Caitlyn Budzinski, Emily Gould, Nolan Kohlbeck, Rebecca Leystra, Morgan Paul, Brooke Roberts, Jamie Steinich, Courtney VanderGalien, Jalyn Woreck, Jolea Woreck and Trent Woreck. Carried with Trustee Woreck abstaining.

President Boomsma read a Proclamation for Municipal Clerk’s Week and thanked the clerk and deputy clerk for doing a great job.

Clerk Jung presented the Operator License Application to serve alcoholic beverages to Anna J. Fischer, N5844 County Road DG, Randolph to work at Sam’s Saloon. Trustee Greeno moved and

Trustee Ireland seconded to approve the aforementioned Operator License Application. Carried unanimously.

Trustee Weinberger moved and Trustee Ireland seconded to pay the bills totaling: General Fund - $47,026.27; Water Fund - $11,955.78; Sewer Fund - $139,239.29 and Economic Development Fund - $30.01. Carried unanimously.

Trustee Weinberger moved and Trustee Greeno seconded to adjourn to Closed Session pursuant to S.S. 19.85(1)(e) Investing Public Funds and will return to Open Session. Clerk Jung was instructed to poll the Board. Carried unanimously.

President Boomsma called the reconvened meeting to order.

Trustee Weinberger moved and Trustee Greeno seconded to accept the Letter of Intent from American Vintage Handcrafted Furniture, LLC to purchase the property at 121 Williams Street for $10,000.00 including closing costs contingent upon the village attorney’s approval. Carried unanimously.

Trustee Woreck moved and Trustee Ireland seconded to adjourn. Carried unanimously.

Ellen Jung, Clerk

SPECIAL BOARD MEETING, MAY 8, 2017

The Special Board Meeting of the Board of Trustees of the Village of Randolph, Dodge and Columbia Counties, Wisconsin which was called per the attached Call and Acknowledgement met in the Municipal Building and was called to order by President Boomsma at 4:30 p.m.

ROLL CALL: Present – President Boomsma, Trustees Greeno, Ireland, Nieman, Swain and Woreck. Absent – Trustee Weinberger. Also Present – Rich Sadoski at 4:45 p.m.

Clerk Jung certified that notification of this meeting was posted as per S.S. 985.02(2)(a).

Trustee Ireland moved and Trustee Greeno seconded to approve the agenda as revised. Carried unanimously.

Trustee Ireland presented and moved for adoption Ordinance #417 – An Ordinance Amemding Section 375-13 of the Code of Ordinances of the Village of Randolph Changing the Zoning for Parcel #3133-007 from B-2 Highway Commercial to R-1 Single Family Residential with the following contingencies: the only vehicles parked on the lot are those belonging to the tenant and their visitors and no auto or commercial business sales allowed on the lot, seconded by Trustee Nieman. Carried unanimously.

Discussion was held regarding the property at 121 Williams Street. The Village Attorney directed us to get an Offer to Purchase from the interested party. President Boomsma will follow up with this directive.

Trustee Nieman moved and Trustee Ireland to adjourn. Carried unanimously.

Ellen Jung, Clerk