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MEETING MINUTES
REGULAR
BOARD MEETING, APRIL 2, 2018
The Regular Meeting of the Board of
Trustees of the Village of Randolph, Dodge and Columbia Counties, Wisconsin met
in the Municipal Building and was called to order by President Ireland at 7:00
p.m.
ROLL CALL: Present – Trustee
Greeno, President Ireland, Trustees Nieman, Swain, Weinberger and Woreck. Also Present – Glenn Sharp, Mike
Klavekoske, Peggy Potter, Vince Bashynski, Bill Hoekstra, Bruce Miller and Ed
Hoksbergen.
Clerk Jung certified that notification
of this meeting was posted as per S.S. 985./02(2)(a).
The Pledge of Allegiance was recited.
Trustee Weinberger moved and Trustee
Greeno seconded to adopt the agenda as revised. Carried unanimously.
President Ireland announced that the
Board of Trustees will be adjourning to Closed Session pursuant to S.S.
19.85(1)(c) Investing Public Funds and will return to Open Session.
Trustee Weinberger moved and Trustee
Woreck seconded to approve the minutes of the March 5, 2018 Regular Board
Meeting. Carried unanimously.
President Ireland moved and Trustee
Greeno seconded to purchase two Smart Phones at a cost of $42.00 a month from
US Cellular. One for the water/sewer department and one for the street
department. Carried unanimously.
Trustee Swain reported that there will
be Fire/EMS Association Meeting on Wednesday, April 11, 2018 at 7:00 p.m.
Trustee Nieman moved and Trustee Woreck
seconded to purchase trail cams for the wood pit and compost areas not to
exceed $600.00. Carried unanimously.
Bill Hoekstra reported that the Columbus
Street project will start next week due to the cold weather.
Trustee Greeno announced that Committee Meeting will be held on Thursday, May 3, 2018: Finance – 4:30 p.m.; Water/Sewer/Streets – 5:00 p.m.; Police – 6:00 p.m. and Fire/EMS – 6:30 p.m.
Trustee Greeno announced that the May
Board Meeting will be held on Monday, May 7, 2018 at 7:00 p.m.
Trustee Greeno announce that the Spring
Election will be held on Tuesday, April 3, 2018. Polls are open from 7:00 a.m.
to 8:00 p.m.
Trustee Weinberger moved and Trustee
Greeno seconded to send Trustee Weinberger and President Ireland to the 2018
Brownfields Conference for Local Government, Thursday, May 10, 2018 in Stevens
Point at a cost of $70.00. Carried unanimously.
Trustee Woreck announced that the next
Library Board Meeting will be held on Tuesday, April 17, 2018 at 6:30 p.m.
Trustee Woreck announced that the next
Park Board Meeting will be held on Monday, April 9, 2018 at 5:00 p.m.
President Ireland read a thank you from
DeCert thanking the Village for the $200.00 donation to their organization.
President Ireland announced that the
Annual Policy Holders Conference is being held in Wisconsin Dells, May 17 &
18, 2018. He stated one board member can attend at no charge.
Trustee Weinberger moved and Trustee Swain
seconded to pay the bills totaling: General Fund - $78,733.99; Water Fund -
$10,054.62; Sewer Fund - $15,182.90 and Economic Development Fund - $15.24.
Carried unanimously.
Trustee Weinberger moved and Trustee
Swain seconded to adjourn to Closed Session. Clerk Jung was instructed to poll
the Board. Carried unanimously.
President Ireland called the reconvened
meeting to order.
Trustee Weinberger moved and Trustee
Swain seconded to adjourn. Carried unanimously.
Ellen Jung, Clerk
SPECIAL BOARD MEETING, APRIL 12, 2018
The Special
Meeting of the Board of Trustees of the Village of Randolph, Dodge and Columbia
Counties, Wisconsin which was called per the Attached Call and Acknowledgement
met in the Municipal Building and was called to order by Clerk Jung.
ROLL CALL: Present – Trustees Greeno, Nieman, Swain,
Weinberger and Woreck. Absent – President
Ireland. Also Present – Glenn Sharp,
Mike Klavekoske and Ed Hoksbergen.
Clerk Jung
certified that notification of this meeting was posted as per S.S.
985.02(2)(a).
Clerk Jung
called for nominations for a chairman.
Trustee
Greeno nominated Trustee Weinberger for chairman.
After
calling for nominations three times, Clerk Jung accepted the motion of Trustee
Greeno and the second of Trustee Swain to cast a unanimous vote for Trustee
Weinberger for chairman. Carried unanimously.
Chairman
Weinberger moved and Trustee Greeno seconded to approve the agenda as revised.
Carried unanimously.
Mike Klavekoske
was present to discuss the problems with the older squad car. Repairs on it
could cost up to $2,500.00 plus there are other costly repairs needed and it is
no longer under warranty. A new squad purchase from Ewald, Hartford would cost $27,992.00 with the municipal
discount.
Chairman
Weinberger moved and Trustee Greeno seconded to purchase a new squad from
Ewold, Hartford in the amount of $27,992.00 contingent on making sure there is
no warranty left on the old squad car. Carried unanimously.
Ed Hoksbergen
was present to discuss the Village fire truck. The front pump valve is not
working and they would like to replace it with an electric pump valve.
Trustee Greeno moved and Trustee Nieman seconded to purchase an electric pump valve from Rennert’s, Markesan at a cost of $4,500.00. Carried unanimously.
Trustee Nieman
moved and Trustee Greeno seconded to approve Change Order #1 for the Columbus
Street project to add sanitary sewer spot repairs increasing the project by
$2,000.00. Carried unanimously.
Trustee Nieman
moved and Trustee Greeno seconded to adjourn. Carried unanimously.
Ellen Jung, Clerk
REGULAR BOARD MEETING, MAY 7, 2018
The Regular
Meeting of the Board of Trustees of the Village of Randolph, Dodge and Columbia
Counties, Wisconsin met in the Municipal Building and was called to order by
President Ireland.
ROLL CALL: Present – Trustee Greeno, President Ireland,
Trustees Nieman, Sharp, Swain and Weinberger Absent – Trustee Woreck. Also Present – Vince Bashynski, Mike
Klavekoske, Bill Hoekstra, Ed Hoksbergen and Peggy Potter.
Clerk Jung
certified that notification of this meeting was posted as per S.S.
985.02(2)(a).
The Pledge of
Allegiance was recited.
Trustee Greeno
moved and Trustee Weinberger seconded to adopt the agenda as revised. Carried
unanimously.
Trustee Nieman
moved and Trustee Sharp seconded to approve the minutes of the April 2, 2018
Regular Board Meeting and the April 12, 2018 Special Board Meeting. Carried
unanimously.
President Ireland announced that the Board of Trustees will be adjourning to Closed Session pursuant to S.S. 19.85(1)(e) Investing Public Funds and will return to Open Session.
President
Ireland moved and Trustee Greeno seconded to approve the following lead water
service replacement quotes for 314 Williams Street and 450 N. First Street.
Carried unanimously.
President
Ireland moved and Trustee Sharp seconded to send Vince Bashynski to Classic
Collection System Seminar, Thursday, June 7, 2018 in Watertown at a cost of
$40.00. Carried unanimously.
Vince
Bashynski reported that the Columbus street project is coming along well. We
received 6 inches of rain in the last 4 days and the sewer plant is maxed out.
Will be flushing fire hydrants in June after the Columbus Street project is
done.
Mike
Klavekoske reported that the Police Department renovation project is done and
they are moved back in and that all officers are up to date on their training
requirements.
Trustee Greeno announced that Committee Meetings will be held on Thursday, May 31, 2018: Finance – 4:30 p.m.; Water/Sewer/Streets – 5:00 p.m.; Police – 6:00 p.m. and Fire/EMS – 6:30 p.m.
Trustee
Greeno announced that the June Board Meeting will be held on Monday, June 4,
2018 at 7:00 p.m.
Trustee
Greeno announced that the Special Primary Election will be held on Tuesday, May
15, 2018. Polls will be open from 7:00 a.m. to 8:00 p.m.
Trustee Greeno presented and moved for adoption Resolution #419 – An Ordinance Repealing Section 56-3(G) to Remove the Clerk-Treasurer Bond Required Paragraph, seconded by Trustee Nieman. Carried unanimously.
Trustee
Greeno moved and Trustee Swain seconded to send Trustee Sharp to the 2018 Local
Government 101 Seminar, Friday, June 1, 2018 in Madison at a cost of $85.00.
Carried unanimously.
Trustee
Greeno announced that Open Book will be held on Friday, May 11, 2018 from 4:00
to 6:00 p.m. at the Village Hall.
Trustee
Greeno announced that Board of Review will be held on Monday, May 21, 2018 at
5:00 p.m.
Trustee
Greeno moved and Trustee Weinberger seconded to appoint President Ireland,
Trustees Greeno, Nieman and Weinberger to serve o the Board of Review. Carried
unanimously.
Trustee
Greeno moved and Trustee Weinberger seconded to approve the Committee/Employee
Appointment Book for 2018-2019. Carried unanimously.
Trustee
Nieman announced that the next Library Board Meeting will be held on Tuesday,
May 15, 2018 at 6:30 p.m.
Peggy
Potter reported that the library is having a book sale, Saturday, May 12, 2018
from 9:00 a.m. to 12 noon. She also reported that National Exchange Bank
Foundation donated $7,000.00 for a new outdoor library sign.
Trustee
Nieman announced that the next Park Board Meeting will be held on Monday, May
14, 2018 at 5:00 p.m.
Trustee
Nieman moved and Trustee Greeno seconded to hire Duane Dykstra as part-time
lawnmower at $10.00/hour. Carried unanimously.
President
Ireland announced that himself and Trustee Weinberger will be attending a
Brownfield Seminar, Thursday, May 10, 2018 in Stevens Point.
President Ireland announced that he will
be attending the 9th Annual LWMMI Policyholder’s Conference, Thursday and Friday, May 17 & 18, 2018 in Wisconsin Dells.
Clerk Jung presented the operator license applications to serve alcoholic beverages of Shannon G, Greeno, 110 Grove Street, Randolph to work at Randolph Piggly Wiggly and Shawn M. McConnell, 233 Williams Street, Randolph to work at Sam’s Saloon. Trustee Nieman moved and Trustee Swain seconded to approve the aforementioned operator license applications. Carried with Trustees Greeno and Weinberger abstaining.
Trustee
Weinberger moved and Trustee Sharp seconded to pay the bills totaling: General
Fund - $99,678.00; Water Fund - $30,343.83; Sewer Fund - $17,000.96 and
Economic Development Fund - $15.81. Carried unanimously.
Trustee
Weinberger moved and Trustee Greeno seconded to adjourn to Closed Session
pursuant to S.S. 19.85(1)(e) Investing Public Funds and will return to Open
Session. Clerk Jung was instructed to poll the Board. Carried unanimously.
President
Ireland called the reconvened meeting to order.
Trustee Greeno moved and Trustee Nieman seconded to hire Ken’s Lock & Security to install chair rail and corner protectors in the community room at a cost of $650.00. Carried unanimously.
Trustee
Nieman moved and Trustee Weinberger seconded to adjourn. Carried unanimously.
Ellen Jung, Clerk
REGULAR BOARD MEETING, JUNE 4, 2018
The Regular
Meeting of the Board of Trustee of the Village of Randolph, Dodge and Columbia
Counties, Wisconsin met in the Municipal Building and was called to order by
President Ireland at 7:00 p.m.
ROLL CALL: Present – Trustee Greeno, President Ireland,
Trustees Nieman, Sharp, Swain, Weinberger and Woreck. Also Present – Peggy Potter, Jodi Wade, Vince Bashynski, Mike
Klavekoske, Bill Hoekstra and Dustin Nieman.
Clerk Jung
certified that notification of this meeting was posted as per S.S.
985.02(2)(a).
The Pledge
of Allegiance was recited.
Trustee
Greeno moved and Trustee Weinberger seconded to approve the agenda as written.
Carried unanimously.
Trustee
Woreck moved and Trustee Greeno seconded to approve the minutes of the May 7,
2018 Regular Board Meeting. Carried unanimously.
Trustee
Sharp moved and Trustee Weinberger seconded to approve the following lead
service replacement quote for 403 Center Street. Carried unanimously.
Trustee
Sharp announced that hydrant flushing will take place on June 18, 19 & 20,
2018. This may result in rusty water.
Trustee Sharp presented and moved for adoption Resolution #866 – A Resolution approving the Sewer Compliance Maintenance Report, seconded by Trustee Greeno. Carried unanimously.
Vince
Bashynski reported that the water portion of the Columbus Street project will
be wrapped up this week and milling will start next week.
Trustee Swain moved and Trustee Greeno seconded to Send Mike Klavekoske to Governor’s Conference on Highway Safety, August 21, 22 & 23, 2018 in Lake Geneva at a cost of $95.00 and hotel $164.00. Carried unanimously.
Trustee
Swain moved and Trustee Nieman seconded to send Jackie Hein to LEAPS Conference,
June 27, 28 & 29, 2018 in Green Bay at a cost of $225.00 which will be
covered by a scholarship and hotel $164.00. Carried unanimously.
Trustee Nieman moved and Trustee
Weinberger seconded to pay Russ Winchell $100.00 for the appliances with Freon
in them that he picked up on bulk junk day and agree to pay him $10.00 per
appliance with Freon he takes effective June 4, 2018. Carried unanimously.
Trustee Nieman moved and Trustee Sharp
seconded to have Beaver Roofing Service, Beaver Dam tear off and install a new
rubber roof membrane on the back roof of the street garage at a cost of
$10,800.00 and to recoat another section of the street garage roof at a cost of
$3,395.00. Carried unanimously.
Trustee Greeno announced that Committee Meetings will be held on Thursday, June 28, 2018: Finance – 4:30 p.m.; Water/Sewer/Street – 5:00 p.m.; Police – 6:00 p.m. and Fire/EMS – 6:30 p.m.
Trustee Greeno announce that the July
Board Meeting will be held on Monday, July 2, 2018 at 7:00 p.m.
Trustee Greeno announced that the August
Board Meeting will be held on Monday, August 13, 2018 at 7:00 p.m. This is a
change from the normal first Monday of the month meeting.
Trustee Greeno announced a Special
Primary Election to be held on Tuesday, June 12, 2018. Polls will be open from
7:00 a.m. to 8:00 p.m.
Trustee Greeno moved and Trustee Weinberger seconded to appoint Linda Vanderploeg to serve as a poll worker and to appoint Pam O’Donnell to serve on the Park Board. Carried unanimousoly
Trustee Greeno moved and Trustee
Weinberger seconded to renew the $800,000.00 Business Park Loan with National
Exchange Bank for another 5 years at an interest rate of 3.65%. Carried
unanimously.
Trustee Woreck announced that the next
Library Board Meeting will be held on Tuesday, June 19, 2018 at 6:30 p.m.
Peggy Potter reported that the summer
reading program at the library is in full swing.
Bill Hoekstra reported that they will be
starting to mark sidewalks.
Trustee Woreck announced that the next
Park Board Meeting will be held on Monday, June 11, 2018 at 5:00 p.m.
President Ireland announced that the
Chamber of Commerce Golf outing will be held on Wednesday, July 18, 2018. This
is open to the public.
Clerk Jung presented the operator
license application to serve alcoholic beverages of Nicholas J. Thomas, 237
Dickinson Street, Randolph to work at the Shell Station. Trustee Nieman moved
and Trustee Swain seconded to approve the aforementioned operator license
application. Carried unanimously.
Clerk Jung presented the Class B Picnic
License application for the Randolph Chamber of Commerce, Rita Hookstead,
W12025 County Road AA, Randolph on June 16-17, 2018 in the Randolph Village
Park. Trustee Greeno moved and Trustee Weinberger seconded to approve the
aforementioned Class B Picnic License. Carried unanimously.
Clerk Jung presented the Cigarette
License applications of Dairyland Auto Center LLC, 102 N. Columbus Street;
Condon Oil Company, 154 Kienow Drive; Dollar General, 110 Progress Drive;
Randolph Piggly Wiggly, 164 Kienow Drive and Budh Enterprises, 130 N. High
Street. Trustee Greeno moved and Trustee Woreck seconded to approve the
aforementioned Cigarette License applications. Carried with Trustee Weinberger
abstaining.
Clerk Jung presented the Class A
Fermented Malt & Intoxicating Liquor Retail License applications of Budh
Enterprises, Jarnail Kaur, 130 N. High Street; Randolph Piggly Wiggly, Alan
Detjen, 164 Kienow Drive; Randolph Shell Station, Kraig Bauman, 154 Kienow
Drive and Dollar General, Chris Engelhardt, 110 Progress Drive. Trustee Nieman moved
and Trustee Swain seconded to approve the aforementioned Class A Fermented Malt
& Intoxicating Liquor Retail applications. Carried with Trustees Greeno and
Weinberger abstaining.
Clerk Jung presented the Class B Fermented Malt & Intoxicating Liquor Retail License applications of Otter’s Inn, James Otterson, 179 Stark Street (contingent on receiving the seller’s permit number); High Street Studio, Jeffrey Grant, 101 Stark Street; Mugshotz Bar & Grill LLC, Richard Schneiter, 143 Stark Street and Sam’s Saloon LLC, Richard Schneiter, 119 & 123 Stark Street. Trustee Greeno moved and Trustee Weinberger seconded to approve the aforementioned Class B Fermented Malt & Intoxicating Liquor Retail License applications. Carried unanimously.
Trustee
Greeno moved and Trustee Weinberger seconded to pay the bills totaling: General
Fund - $99,237.56; Water Fund - $18,106.40; Sewer Fund - $26,016.56 and
Economic Development Fund - $15.81. Carried unanimously.
Trustee
Weinberger moved and Trustee Swain seconded to adjourn. Carried unanimously.
Ellen Jung, Clerk
REGULAR BOARD MEETING, JULY 2, 2018
The Regular
Meeting of the Board of Trustees of the Village of Randolph, Dodge and Columbia
Counties, Wisconsin met in the Municipal Building and was called to order by
President Ireland at 7:00 p.m.
ROLL CALL: Present – Trustee Greeno, President Ireland,
Trustees Nieman, Sharp, Swain and Weinberger. Absent – Trustee Woreck. Also Present – Vince Bashynski, Mike Klavekoske, Bill Hoekstra, Ed Hoksbergen
and Peggy Potter.
Clerk Jung
certified that notification of this meeting was posted as per S.S.
985.02(2)(a).
The Pledge
of Allegiance was recited.
Trustee
Weinberger moved and Trustee Sharp seconded to adopt the agenda as revised.
Carried unanimously.
President
Ireland announced that the Board of Trustees will be adjourning to Closed
Session pursuant to S.S. 19.85(1)(e) Investing Public Funds and will return to
Open Session.
Trustee
Weinberger moved and Trustee Greeno seconded to approve the minutes of the June
4, 2018 Regular Board Meeting. Carried unanimously.
Trustee
Sharp moved and Trustee Greeno seconded to approve the Lead Water Service
Replacement for 261 Grove Street. Carried unanimously.
Trustee
Sharp moved and Trustee Nieman seconded to approve the blacktopping quotes from
The Beaver Company, Beaver Dam. Well #4 - $821.00 and at water tower $1112.00.
Carried unanimously.
Vince
Bashynski reported that since the improvements have been done at the sewer
plant, electrical use has dropped a great deal.
Trustee
Swain moved and Trustee Weinberger seconded to approve ACE Plastering, Beaver
Dam to repair the stucco on the police and fire building at a cost of
$3,700.00. Carried unanimously.
Trustee Nieman presented and moved for adoption Resolution #420 – A Resolution Repealing and Recreating Chapter 307, Section 307-3, Article D adding rules for the wood pit and compost pile, seconded by Trustee Sharp. Carried unanimously. (See attached Resolution #420).
Bill
Hoekstra reported on some street flooding on N. Columbus Street after the
previous rains. It was caused by the silt sheets in the storm sewers from the
construction project. These need to stay in place until the grass is growing.
Trustee Greeno announced that Committee Meetings will be held on Thursday, August 9, 2018: Finance – 4:30 p.m.; Water/Sewer/Street – 5:00 p.m.; Police – 6:00 p.m. and Fire/EMS – 6:30 p.m.
Trustee Greeno announced that the August
Board Meeting will be held on Monday, August 13, 2018 at 7:00 p.m.
Trustee Greeno moved and Trustee Sharp
seconded for Ken Ireland to attend the 2018 Chiefs Executive Workshop, August
16 & 17, 2018 in Wisconsin Dells at a cost of $185.00. Carried unanimously.
Trustee Nieman announced that the next
Library Board Meeting will be held on Tuesday, July 17, 2018 at 6:30 p.m.
Peggy Potter reported that her job ad
was posted on Friday and two applications have been received.
Discussion was held on sidewalk repairs.
Trustee Nieman announced that the next
Park Board Meeting will be held on Monday, July 9, 2018 at 5:00 p.m.
Trustee Nieman moved and Trustee
Weinberger seconded to hire the following pool employees to work the 2018
season: Amber Alvin, Bryanna Budzinski, Caitlyn Budzinski, Emily Gould, Morgan
Gove, Nolan Kohlbeck, Rebecca Leystra, Morgan Paul, Courtney VanderGalien, Cole
Westra, Macy Williams, Jalyn Woreck, JoLea Woreck and Trent Woreck. Carried
unanimously.
President Ireland announced that the
village received $500.00 from the League of Municipalities for a safety grant
program that we participated in.
Clerk Jung presented the operator license applications to serve alcoholic beverages of Chelsea A. Leffridge, 505 W. Florence Street, Cambria to work at Dollar General; Trisha V. Dinkel, 202 Pierce Street, Randolph to work at Otter’s Bar and Grill and Kiranpreet K. Dhaliwal, 520 N. High Street, Randolph to work at Budh Enterprises. Trustee Nieman moved and Trustee Greeno seconded to approve the aforementioned operator license applications. Carried unanimously.
Trustee Greeno moved and Trustee Weinberger
seconded to pay the bills totaling: General Fund - $122,450.51; Water Fund -
$87,725.25; Sewer Fund - $18,043.25 and Economic Development Fund - $15.81.
Carried unanimously.
Trustee Greeno moved and Trustee
Weinberger seconded to adjourn to Closed Session pursuant to S.S. 19.85(1)(e)
Investing Public Funds and will return to Open Session. Clerk Jung was
instructed to poll the Board. Carried unanimously.
President called the reconvened meeting
to order.
Trustee Greeno moved and Trustee Swain seconded to hire Jodi Wade as Assistant Clerk-Treasurer at $16.00/hour with an increase of 50 cents after 6 months and another increase of 50 cents after 1 year. Jodi Wade will eventually take over the position of Clerk-Treasurer when Ellen Jung retires. Roll Call Vote: Trustee Greeno – aye; President Ireland – aye; Trustee Nieman – aye; Trustee Sharp – aye; Trustee Swain – aye and Trustee Weinberger – aye. Motion carried.
Trustee We3inberger moved and Trustee
Greeno seconded to adjourn. Carried unanimously.
Ellen Jung, Clerk