~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
MEETING MINUTES
REGULAR BOARD MEETING, NOVEMBER 5, 2018
The Regular Meeting of the Board of Trustees of the Village of Randolph, Dodge and Columbia Counties, Wisconsin met in the Municipal Building and was called to order by President Ireland at 7:00 p.m.
ROLL CALL: Present – Trustee Greeno, President Ireland, Trustees Nieman, Sharp, Swain, Weinberger and Woreck. Also Present – Jodi Wade, Ed Hoksbergen, Vince Bashynski, Bill Hoekstra, Mike Klavekoske, Dick Zondag, Shawn McConnell and Joe DeYoung.
Clerk Jung certified that notification of this meeting was posted as per S.S. 985.02(2)(a).
The Pledge of Allegiance was recited.
Trustee Weinberger moved and Trustee Sharp seconded to approve the agenda as written. Carried unanimously.
President Ireland announced that the Board of Trustees will be adjourning to Closed Session pursuant to S.S. 19.85(1)(c) Investing Public Funds and 19.85(1)(e) Employee Evaluation and will return to Open Session.
Trustee Weinberger moved and Trustee Greeno seconded to approve the minutes of the October 1, 2018 Regular Board Meeting. Carried unanimously.
Dick Zondag was present to discuss the intended annexation of land into the Village from the Town of Courtland. He was looking for approval of an early start permit to start the building of his house.
Trustee Sharp moved and Trustee Weinberger seconded to approve the Closeout Documents for the Wastewater Treatment Plant. Carried unanimously.
Trustee Sharp moved and Trustee Nieman seconded to install flow meters from Mulchany Shaw, Germantown at a cost of $10,000.00. This will be started in the spring. Carried unanimously.
Vince Bashynski expressed appreciation to the Board for the sewer plant upgrade. He was also giving his two week notice as he is resigning his employment with the village on November 19, 2018 after 28 years of working for the village.
Trustee Swain moved and Trustee Weinberger seconded to approve the 2019 Eastern Columbia County Joint Municipal Court Budget. Carried unanimously.
Trustee Swain moved and Trustee Greeno seconded to approve the Columbia County Humane Society 2019 Service Agreement in the amount of $373.60. Carried unanimously.
Trustee Sawin moved and Trustee Greeno seconded to put $7,000.00 into the Police Remodel Savings Account this year. Carried unanimously.
Trustee Greeno announced that Committee Meetings will be held on Thursday, November 29, 2018. Finance – 4:30 P.M.; Water/Sewer/Street – 5:00 p.m.; Police – 6:00 p.m. and Fire/EMS – 6:30 p.m.
Trustee Greeno announced that the December Board Meeting will be held on Monday, December 3, 2018 at 7:00 p.m.
Trustee Greeno presented and moved for adoption Resolution #848 – A Resolution Amending the 2018 Fee Schedule, seconded by Trustee Weinberger. Carried unanimously. (See attached Resolution #848).
Trustee Greeno moved and Trustee Nieman seconded to join the Plus Membership at Staples for $29.00/year to save more money on Staples orders. Carried unanimously.
Discussion was held to pass Ordinance #421 – An Ordinance Annexing Territory to the Village of Randolph from the Town of Courtland. Dick Zondag announced that he was withdrawing his annexation request.
Trustee Greeno announced that the November General Election will be held on Tuesday, November 6, 2018. Polls will be open from 7:00 a.m. until 8:00 p.m.
Trustee Greeno announced that there will be a Special Board Meeting, Thursday, November 8, 2018 at 5:00 p.m.
Trustee Greeno announced that there will be a Special Board Meeting, Tuesday, November 20, 2018 at 5:00 p.m. if needed.
Trustee Weinberger moved and Trustee Swain seconded to continue allowing General Engineering, Portage to perform commercial electrical inspections. Carried unanimously.
Trustee Weinberger moved and Trustee Nieman seconded to reinstate community support for the Columbia County Economic Development Corporation. Carried unanimously.
Shawn McConnell was present to announce the hiring of the new library director, Whitney Parillo, to start on Monday, December 10, 2018 at $17.50/hour with an increase on March 1, 2018 to $18.00/hour and on June 1, 2018 to $18.50/hour.
Trustee Woreck announced that the next Library Board Meeting will be held on Tuesday, November 20, 2018 at 6:30 p.m.
Trustee Woreck announced that there will be no Park Board meetings until March 2019.
President Ireland moved and Trustee Weinberger seconded to appoint Trustee Sharp to the Library/Park/Cemetery Committee replacing Trustee Swain and appointing Trustee Swain to the Street/Sidewalks/Storm Sewer/Solid Waste Committee replacing Trustee Sharp. Carried unanimously.
President Ireland read a Proclamation for Peggy Potter thanking her for her years of service as Library Director.
Clerk Jung presented the operator license applications to serve alcoholic beverages of Ashley L. Martel, 480 S. Fairfield Avenue, Juneau to work at Dollar General and Jules E. Horton, N8829 East Friesland Road, Randolph to work at Randolph Shell Station. Trustee Weinberger moved and Trustee Nieman seconded to approve the aforementioned operator license applications. Carried unanimously.
Trustee Greeno moved and Trustee Weinberger seconded to pay the bills totaling: General Fund - $146,635.13; Water Fund - $75,773.34 and Sewer Fund - $16,338.09 adding $70.00 for a late bill. Carried unanimously.
Trustee Weinberger moved and Trustee Sharp seconded to adjourn to Closed Session pursuant to S.S. 19.85(1)(e) Investing Public Funds and 19.85(1)(e) Employee Evaluation and will return to Open Session. Clerk Jung was instructed to poll the Board. Carried unanimously.
President Ireland called the reconvened meeting to order.
Trustee Weinberger moved and Trustee Swain seconded to adjourn. Carried unanimously.
Ellen Jung. Clerk
SPECIAL BOARD MEETING, NOVEMBER 8, 2018
The Special Board Meeting of the Board of Trustees of the Village of Randolph, Dodge and Columbia Counties, Wisconsin which was called at the November 5, 2018 Regular Board Meeting met in the Municipal Building and was called to order by President Ireland at 5:00 p.m.
ROLL CALL: Present – Trustee Greeno, President Ireland, Trustees Nieman, Sharp, Swain, Weinberger and Woreck. Also Present – Jodi Wade, Mike Klavekoske, Bill Hoekstra and Ed Hoksbergen.
Clerk Jung certified that notification of this meeting was posted as per S.S. 985.02(2)(a).
Trustee Greeno moved and Trustee Weinberger seconded to approve the agenda as written. Carried unanimously.
President Ireland announced that the Board of Trustees will be adjourning to Closed Session pursuant to S.S. 19.85(1)(c) Investing Public Funds and will return to Open Session.
Trustee Greeno moved and Trustee Sharp seconded to adjourn to Closed Session pursuant to S.S. 19.85(1)(c) Investing Public Funds and will return to Open Session. Clerk Jung was instructed to poll the Board. Carried unanimously.
President Ireland called the reconvened meeting to order.
Trustee Weinberger moved and Trustee Swain seconded to approve the pay schedule for employees for 2019 and to increase Jerome Bashynski’s wage $2.00 effective November 20, 2018 until another employee can be hired to replace Vince Bashynski. Carried unanimously.
Trustee Nieman moved and Trustee Swain seconded to adjourn. Carried unanimously.
Ellen Jung, Clerk
BUDGET HEARING, DECEMBER 3, 2018
The Budget Hearing of the Board of Trustees of the Village of Randolph, Dodge and Columbia Counties, Wisconsin met in the Municipal Building and was called to order by President Ireland at 6:45 p.m.
ROLL CALL: See attached.
Clerk Jung certified that notification of this meeting was posted as per S.S. 985.02(2)(a).
Trustee Greeno moved and Trustee Weinberger seconded to approve the agenda as written. Carried unanimously.
No one from the public was present to discuss the 2019 Village Budget.
Trustee Weinberger presented and moved for adoption Resolution #849 – A Resolution Approving the Mill Rates for Dodge and Columbia Counties, Village of Randolph for the 2018 Real Estate Tax Bills to be Paid in 2019 and to Approve the Budget for 2019, seconded by Trustee Nieman. Roll Call Vote: Trustee Greeno – aye; President Ireland – aye; Trustee Nieman – aye; Trustee Sharp – aye and Trustee Weinberger – aye. Carried. (See attached Resolution #849).
Trustee Greeno moved and Trustee Weinberger seconded to adjourn. Carried unanimously.
REGULAR BOARD MEETING, DECEMBER 3, 2018
The Regular Board Meeting of the Board of Trustees of the Village of Randolph, Dodge and Columbia Counties, Wisconsin met in the Municipal Building and was called to order by President Ireland at 7:00 p.m.
ROLL CALL: Present – Trustee Greeno, President Ireland, Trustees Nieman, Sharp, Swain and Weinberger. Absent – Trustee Woreck. Also Present – Jodi Wade, Bill Hoekstra, Amy Reed, Vincent Reed, Jerome Bashynski, Mike Klavekoske and Ed Hoksbergen.
Clerk Jung certified that notification of this meeting was posted as per S.S. 985.02(2)(a).
The Pledge of Allegiance was recited.
Trustee Nieman moved and Trustee Weinberger seconded to approve the agenda as written. Carried unanimously.
President Ireland announced that the Board of Trustees will be adjourning to Closed Session pursuant to S.S. 19.85(1)(c) Employee Evaluation and will return to Open Session.
Trustee Greeno moved and Trustee Weinberger seconded to approve the minutes of the November 5, 2018 Regular Board Meeting and the November 8, 2018 Special Board Meeting. Carried unanimously.
Amy Reed was present to discuss the safety of the pedestrian crossing at the High School on Meadowood Drive. She was requesting more signage be present for the safety of the children crossing there.
Trustee Sharp moved and Trustee Nieman seconded to approve a sewer rate increase of 1 ½% for usage and 1 ½% for base charges effective March 1 of every year commencing March 1, 2019. Carried unanimously.
Trustee Sharp moved and Trustee Nieman seconded to repair the mixers at the sewer plant in the sludge storage ditch. Carried unanimously.
Jerome Bashynski reported the generator kept setting off the alarm. It was discovered that the starter was bad. It has been repaired.
Ed Hoksbergen thanked Bill Hoekstra and Mike Klavekoske for helping out at the Vanderploeg fire.
Trustee Greeno announced that Committee Meetings will be held on Thursday, January 3, 2019: Finance – 4:30 p.m.; Water/Sewer/Street/Police/Fire/EMS/Library – 5:00 p.m.
Trustee Greeno announced that the January Board Meeting will be held on Monday, January 7, 2019 at 7:00 p.m.
Trustee Greeno presented and moved for adoption Resolution #850 – A Resolution to Exceed the 2018 Budget Estimates in Legislative and General Government as well as Non-Departmental and General, seconded by Trustee Weinberger. Roll Call Vote: Trustee Greeno – aye; President Ireland – aye; Trustee Nieman – aye; Trustee Sharp – aye; Trustee Swain – aye and Trustee Weinberger – aye. Motion carried. (See attached Resolution #850).
Trustee Greeno presented and moved for adoption Resolution #851 – A Resolution Approving the Fee Schedule for 2019, seconded by Trustee Weinberger. Roll Call Vote: Trustee Greeno – aye; President Ireland – aye; Trustee Nieman – aye; Trustee Sharp – aye; Trustee Swain – aye and Trustee Weinberger – aye. Motion carried. (See attached Resolution #851).
Trustee Nieman moved and Trustee Greeno seconded to hold Caucus on Tuesday, January 8, 2019 at 6:00 p.m.
Trustee Greeno moved and Trustee Nieman seconded to approve the poll workers for 2019. Carried unanimously.
Trustee Greeno moved and Trustee Weinberger seconded to approve the Holiday Schedule for 2019. Carried unanimously.
Trustee Greeno moved and Trustee Nieman seconded to purchase one “Yield to Pedestrians” sign for the Meadowood school crossing. Carried unanimously.
Trustee Nieman announced that the next Library Board Meeting will be held on Tuesday, December 18, 2018 at 6:30 p.m.
Bill Hoekstra requested that the Library let him know when the Library is rented on weekends for snow removal purposes.
Trustee Nieman announced that there will be no Park Board Meeting until March 2019.
President Ireland read a Proclamation for Vincent Bashynski.
President Ireland read a Proclamation for Etta Schregardus.
President Ireland read a Proclamation for Pat Lueptow.
Clerk Jung presented the operator license application to serve alcoholic beverages of Corey M. Schrader, 113 S. Main Street, Juneau to work at Dollar General. Trustee Nieman moved and Trustee Greeno seconded to approve the aforementioned operator license application. Carried unanimously.
Trustee Greeno moved and Trustee Weinberger seconded to pay the bills totaling: General Fund - $85,711.62; Water Fund - $27,747.72 and Sewer Fund - $15,852.95. Carried unanimously.
Trustee Greeno moved and Trustee Sharp seconded to adjourn to Closed Session pursuant to S.S. 19.85(1)(c) Employee Evaluation and will return to Open Session. Clerk Jung was instructed to poll the Board. Carried unanimously.
President Ireland called the reconvened meeting to order.
Trustee Greeno moved and Trustee Swain seconded to give the Vanderploeg family $100.00 in chamber bucks. Carried unanimously.
Trustee Nieman moved and Trustee Weinberger seconded to adjourn. Carried unanimously.
Ellen Jung, Clerk
SPECIAL
BOARD MEETING, JANUARY 2, 2019
The
Special Meeting of the Board of Trustees of the Village of Randolph, Dodge and
Columbia Counties, Wisconsin which was called per the Attached Call and
Acknowledgement met in the Municipal Building and was called to order by
President Ireland at 5:00 p.m.
ROLL CALL: Present – Trustee Greeno,
President Ireland, Trustees Nieman, Sharp and Weinberger. Absent – Trustees Swain and Woreck. Also Present – Clerk Jung.
Assistant
Clerk Wade certified that notification of this meeting was posted as per S.S.
985.02(2)(a).
Trustee
Nieman moved and Trustee Weinberger seconded to approve the agenda as written.
Carried unanimously.
President
Ireland announced that the Board of Trustees will be adjourning to Closed
Session pursuant to S.S. 19.85(1)(c) Employee Evaluation and will return to
Open Session.
Trustee
Greeno moved and Trustee Sharp seconded to adjourn to Closed Session pursuant
to S. S. 19.85(1)(c) Employee Evaluation and will return to Open Session.
Assistant Clerk Wade was instructed to poll the Board. Carried unanimously.
President
Ireland called the reconvened meeting to order.
Trustee
Weinberger moved and Trustee Sharp seconded to interview 4 applicants for the
water/sewer superintendent position on Thursday, January 10, 2019 starting at
5:00 p.m. Carried unanimously.
Trustee
Weinberger moved and Trustee Nieman seconded to adjourn. Carried unanimously.
Jodi
Wade, Assistant Clerk
REGULAR
BOARD MEETING, JANUARY 7, 2019
The
Regular Meeting of the Board of Trustees of the Village of Randolph, Dodge and
Columbia Counties, Wisconsin met in the Municipal Building and was called to
order by President Ireland at 7:00 p.m.
ROLL CALL: Present – Trustee Greeno,
President Ireland, Trustees Nieman, Sharp, Swain, Weinberger and Woreck. Also Present – Jodi Wade, Ed
Hoksbergen, Mark Meyers, Bill Hoekstra, Whitney Parrillo and Jerome Bashynski.
Clerk
Jung certified that notification of this meeting was posted as per S.S.
985.02(2)(a).
Trustee
Weinberger moved and Trustee Greeno seconded to approve the agenda as written.
Carried unanimously.
Trustee
Sharp moved and Trustee Greeno seconded to approve the minutes of the December
3, 2018 Budget Hearing, the December 3, 2018 Regular Board Meeting and the
January 2, 2019 Special Board Meeting. Carried unanimously.
Jerome
Bashynski reported that sludge has been hauled and the flow has not increased
at the sewer plant with all the rain.
Trustee
Swain announced that there will be a Fire/EMS Association Meeting on Wednesday,
January 9, 2019 at 7:00 p.m.
Trustee
Swain moved and Trustee Weinberger seconded to approve the agreement for the
Operation of the Joint Municipal Court for Eastern Columbia County. Carried
unanimously.
Trustee Swain presented and moved for adoption Ordinance #423 – An Ordinance to Create a Joint Municipal Court for the Village of Cambria, the City of Columbus, the Village of Fall River, the City of Lodi, the Village of Pardeeville, the Village of Poynette, the Village of Randolph, the Village of Rio, the Town of Columbus, the Village of Dane, the Town of Dekorra, the Town of Lodi, the Village of Arlington, the Village of Friesland and the Village of Wyocena, seconded by Trustee Woreck. Carried unanimously. (See attached Ordinance #423).
Trustee Nieman moved and Trustee Greeno seconded to purchase a Stihl leaf blower from Rhode’s, Pardeeville in the amount of $250.00. Carried unanimously.
Trustee Greeno announced that Committee Meetings will be held on Thursday, January 31, 2019: Finance – 4:30 p.m.; Water/Sewer/Street/Police/Fire/EMS/Library – 5:00 p.m.
Trustee Greeno announced that the February Board Meeting
will be held on Monday, February 4, 2019 at 7:00 p.m.
Trustee Greeno announced that Caucus will be held on
Tuesday, January 8, 2019 at 6:00 p.m.
Trustee Greeno announced that there will be a
Personnel/Water/Sewer Committee Meeting, Closed Session pursuant to S.S.
19.85(1)(c) Employee Evaluation on Thursday, January 10, 2019 at 4:30 p.m.
Trustee Greeno moved and Trustee Woreck seconded to approve getting a charge card from National Exchange Bank with a credit limit of $5,000.00 to be used by the Village employee supervisors with the card to be kept at the Village clerk’s office. Carried unanimously.
Trustee Greeno presented and moved for adoption Ordinance #421 – An Ordinance Repealing and Recreating Chapter 140, Section 140-4, Article C of the Municipal Code regarding the Adoption of Construction Standards, seconded by Trustee Swain. Carried unanimously, (See attached Ordinance #421).
Trustee Greeno presented and moved for adoption Ordinance #422 – An Ordinance Repealing and Recreating Chapter 118, Section 118-3, Article B and Chapter 118, Section 118-16, Article B of the Municipal Code regarding Dog Licenses, Kennel Licenses and Limitation on the Number of Dogs and Cats, seconded by Trustee Weinberger. Carried unanimously. (See attached Ordinance #422).
Trustee Woreck announced that the next Library Board
Meeting will be held on Wednesday, January 9, 2019 at 7:00 p.m.
Whitney Parrillo reported that she is still working on
the new sign at the Library trying to get it adjusted to how they want it.
Trustee Woreck announced that there will be no Park Board
Meeting until March 2019.
President Ireland read a Proclamation for the Fire Department’s 125th Anniversary.
Clerk Jung presented the operator license application of
Timothy E. Dahlke, W10785 Howard Drive, Fox Lake to work at the Shell Station.
Trustee Nieman moved and Trustee Greeno seconded to approve the aforementioned
operator license application. Carried unanimously.
Trustee Weinberger moved and Trustee Greeno seconded to
approve the bills totaling: General Fund - $100,526.18; Water Fund - $9,733.50;
and Sewer Fund - $19,742.68. Carried unanimously.
Trustee Greeno moved and Trustee Weinberger seconded to
adjourn. Carried unanimously.
Ellen Jung, Clerk
SPECIAL
BOARD MEETING, JANUARY 21, 2019
The
Special Meeting of the Board of Trustees of the Village of Randolph, Dodge and
Columbia Counties, Wisconsin which was called per the attached Call and
Acknowledgement met in the Municipal Building and was called to order by President
Ireland at 7:00 p.m.
ROLL CALL: Present – Trustee Greeno,
President Ireland, Trustees Nieman, Sharp, Swain, Weinberger and Woreck.
Assistant
Clerk Wade certified that notification of this meeting was posted as per S.S.
985.02(2)(a).
Trustee
Greeno moved and Trustee Weinberger seconded to approve the agenda as written.
Carried unanimously.
President
Ireland announced that the Board of Trustees will be adjourning to Closed
Session pursuant to S.S. 19.85(1)(c) Employee Evaluation and S.S. 19.85(1)(e)
Investing Public Funds and will return to Open Session.
Trustee Weinberger motioned to adjourn
to Closed Session pursuant to S.S. 19.85(1)(c) Employee Evaluation and S.S.
19.85(1)(e) Investing Public Funds and will return to Open Session. Trustee Nieman seconded. Assistant Clerk Wade was instructed to poll
the Board. Carried unanimously.
President
Ireland called the reconvened meeting to order at 8:09 p.m.
Trustee Nieman moved and Trustee Greeno seconded to purchase a new Ford pickup truck at a cost of $24,629.00 from Ewald Automotive Group, Oconomowoc, with the money being taken from this year’s street garage fund. Carried unanimously.
Trustee
Woreck moved and Trustee Swain seconded to adjourn. Carried unanimously.
Jodi Wade, Asst Clerk