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MEETING MINUTES

REGULAR BOARD MEETING, SEPTEMBER 10, 2018

The Regular Meeting of the Board of Trustees of the Village of Randolph, Dodge and Columbia Counties, Wisconsin met in the Municipal Building and was called to order by President Ireland at 7:00 p.m.

ROLL CALL: Present – Trustee Greeno, President Ireland, Trustees Nieman, Sharp, Swain, Weinberger and Woreck. Also Present – Dustin Nieman, Jodi Wade, Jennifer Tallman, Alan Detjen, Mike Klavekoske, Vince Bashynski, Bill Hoekstra, Peggy Potter and Ed Hoksbergen at 7:20 p.m.

Clerk Jung certified that notification of this meeting was posted as per S.S. 985.02(2)(a).

The Pledge of Allegiance was recited.

Trustee Weinberger moved and Trustee Woreck seconded to approve the agenda as written. Carried unanimously.

Trustee Weinberger moved and Trustee Swain seconded to approve the minutes of the August 13, 2018 Regular Board Meeting. Carried unanimously.

Alan Detjen was present to discuss the fact that the Randolph Fire Department did not even come to him for a price on pork chops and salads for their 125th celebration. He stated that he donates around $1,000.00 to the fire department every year and feels there should be a policy to support the local businesses first.

Vince Bashynski reported that hydrant flushing will not take place until October and the flow at the sewer plant is finally dropping.

Dustin Nieman reported that the Randolph Fire Department Pancake Breakfast will be held on Saturday, October 6, 2018 starting at 7:00 a.m. There will be fire truck rides at 11:00 a.m. and water ball tournament at 1:00 p.m. He also reported that around 220 pork chop dinners were served.

Mike Klavekoske announced that there will be an Eastern Columbia County Joint Municipal Court Meeting on Thursday, September 13, 2018 at 6:30 p.m.

Trustee Nieman announced that Bulk Junk Day will be held on Saturday, October 6, 2018 starting at 9:00 a.m. The dumpsters will be located at the sewer plant, 692 Jones Drive this time.

Trustee Greeno announced that Committee Meetings will be held on Thursday, September 27, 2018. Finance – 4:30 p.m.; Water/Sewer/Street – 5:00 p.m.; Police – 6:00 p.m. and Fire/EMS – 6:30 p.m.

Trustee Greeno announced that the October Board Meeting will be held on Monday, October 1, 2018 at 7:00 p.m.

Trustee Greeno moved and Trustee Weinberger seconded to authorize MSA Professional Services to submit required financial assistance information for the Clean Water and Safe Drinking Water Programs. Carried unanimously.

Trustee Greeno announced that it is budget time and to be very careful planning your budgets as the budget will be very tight this next year.

Trustee Greeno presented and moved for adoption Resolutions #$837-#845 – Resolutions Designating Public Depository and Authorizing Withdrawal of Village Moneys Adding the Signature of Jodi Wade, seconded by Trustee Weinberger. Carried unanimously. (See attached Resolutions #837-845).

Trustee Woreck announced that the next Library Board Meeting will be held on Tuesday, September 18, 2018 at 6:30 p.m.

Trustee Woreck moved and Trustee Nieman seconded to hire Jennifer Tallman as the new Library Director at $17.00/hour. A roll call vote was requested. Trustee Greeno – nay; President Ireland – aye; Trustee Nieman – aye; Trustee Sharp – aye; Trustee Swain – nay; Trustee Weinberger – nay and Trustee Woreck – nay. Motion did not pass.

Trustee Woreck presented and moved for adoption Resolution #846 – A Resolution Exempting the Municipality from Paying Dodge County Library Tax for 2019, seconded by Trustee Weinberger. Carried unanimously. (See attached Resolution #846).

Trustee Woreck presented and moved for adoption Resolution #847 – A Resolution Exempting the Municipality from Paying Columbia County Library Tax for 2019, seconded by Trustee Weinberger. Carried unanimously. (See attached Resolution #847).

Bill Hoekstra reported that curbs, sidewalks and driveways will be done in October.

Trustee Woreck announced that the next Park Board Meeting will be held on Monday, October 8, 2018 at 5:00 p.m.

Clerk Jung presented the operator license applications to serve alcoholic beverages of Donna L. Blend, 169 W. Arndt Street, Fond du lac and Brenda K. Paulson, 402 Haskins Drive, Pardeeville to work at Dollar General; Diane M. Wilhelm, W10640 Hickory Point Road Beaver Dam and Cory D. Youngs, 526 Grove Street, Randolph to work at Randolph Piggly Wiggy and Haley B. Kanthack, 212 West Maple Avenue, Beaver Dam to work at Mugshotz. Trustee Greeno moved and Trustee Swain seconded the aforementioned operator license applications. Carried with Trustee Weinberger abstaining.

Trustee Weinberger moved and Trustee Sharp seconded to pay the bills totaling: General Fund - $45,128.12; Water Fund - $24,465.06 and Sewer Fund - $7,544.17. Carried unanimously.

Trustee Weinberger moved and Trustee Greeno seconded to adjourn. Carried unanimously.

Ellen Jung, Clerk

SPECIAL BOARD MEETING, SEPTEMBER 13, 2018

The Regular Meeting of the Board of Trustees of the Village of Randolph, Dodge and Columbia Counties, Wisconsin which was called per the Attached Call and Acknowledgement met in the Municipal Building and was called to order by President Ireland at 5:30 p.m.

ROLL CALL: Present – Trustee Greeno, President Ireland, Trustees Nieman, Sharp, Weinberger and Woreck. Absent – Trustee Swain. Also Present – Mark Ibach, Martha Van Pelt, Shawn McConnell, Louis Wolff, Sandy Wolff, Peggy Potter and Renee Buist.

Clerk Jung certified that notification of this meeting was posted as per S.S. 985.02(2)(a).

Trustee Greeno moved and Trustee Weinberger seconded to approve the agenda as written. Carried unanimously.

            Shawn McConnell apologized for her behavior on Monday night.

            Mark Ibach, Consulting Services Coordinator for South Central Library System and Martha Van Pelt, Director for the South Central Library System were present to discuss the obligations and duties of both the library board and village board. It was learned that the village board does not have to vote on any library personnel hired. That is a duty of the library board. Benefits can be added to the library budget and whatever the library budget is for the year, that is all they get. If the library has budgeted monies left over at the end of a year, that is their money to keep. Many questions were asked and a lot of confusion was solved. It was a very informative meeting for all.

It was also discussed to have the village board committee meetings as a whole. Meaning that all department heads attend the same meeting at the same time so everyone will know what is going on in each department.

Trustee Nieman moved and Trustee Weinberger seconded to adjourn. Carried unanimously.

Ellen Jung, Clerk

REGULAR BOARD MEETING, OCTOBER 1, 2018

The Regular Meeting of the Board of Trustees of the Village of Randolph, Dodge and Columbia Counties, Wisconsin met in the Municipal Building and was called to order by President Ireland at 7:00 p.m.

ROLL CALL: Present – Trustee Greeno, President Ireland, Trustees Nieman, Sharp, Swain and Woreck. Absent – Trustee Weinberger. Also Present – Jodi Wade, Ed Hoksbergen, Vince Bashynski, Bill Hoekstra and Mike Klavekoske.

Clerk Jung certified that notification of this meeting was posted as per S.S. 985.02(2)(a).

The Pledge of Allegiance was recited.

Trustee Nieman moved and Trustee Greeno seconded to approve the agenda as written. Carried unanimously.

President Ireland announced that the Board of Trustees will be adjourning to Closed Session pursuant to S.S. 19.85(1)(e) Employee Evaluation and will return to Open Session.

Trustee Greeno moved and Trustee Sharp seconded to approve the minutes of the September 10, 2018 Regular Board Meeting and the September 13, 2018 Special Board Meeting. Carried unanimously.

Trustee Sharp moved and Trustee Greeno seconded to approve the contract with Davis Construction, Portage, to patch the street where lead services were replaced in the amount of $10,285.00 with half payment of $5,142.50 before start date. Carried unanimously.

Discussion was held on a new locator.

Trustee Greeno moved and Trustee Nieman seconded to purchase a Subsite Receiver for $1,210.00 and a Subsite Transmitter for $860.00 from USA Bluebook. Carried unanimously.

Vince reported that flows were up and hydrant flushing went well.

Ed Hoksbergen announced that the Randolph Fire Department Pancake Breakfast will be held on Saturday, October 6, 2018 starting at 7:00 a.m.

Trustee Swain moved and Trustee Greeno seconded to approve the Joint Powers Agreement with Dodge County 911 Emergency System. Carried unanimously.

Trustee Swain announced that Trick or Treat will be held on Saturday, October 27, 2018 from 3:00 to 5:00 p.m.

Trustee Nieman announced that Bulk Junk Day will be held on Saturday, October 6, 2018 starting at 9:00 a.m. at the sewer plant, 692 Jones Drive.

Trustee Greeno announced that Committee Meetings will be held on Thursday, November 1, 2018. Finance – 4:30 p.m.; Water/Sewer/Street – 5:00 p.m.; Police – 6:00 p.m. and Fire/EMS – 6:30 p.m.

Trustee Greeno announced that the November Board Meeting will be held on Monday, November 5, 2018 at 6:00 p.m.

Trustee Greeno reminded all departments to get their budgets done.

Trustee Greeno presented and moved for adoption Resolutions #867-873 – Resolutions Designating Public Depository and Authorizing Withdrawal of Village Moneys Adding the Signature of Jodi Wade, seconded by Trustee Woreck. Carried unanimously. (See attached Resolutions #867-873).

Trustee Greeno moved and Trustee Nieman seconded to hire Linda Fischer and Kristine Feil to be Election Poll Workers at $7.25/hour. Carried unanimously.

Trustee Greeno moved and Trustee Nieman seconded to contract with GovePayNet Payment Network, Indiana to accept credit and debit card payments for utility bills, taxes and other misc. Carried unanimously.

Bill Hoekstra reported that sidewalk repairs will be done next week.

Trustee Woreck announced that the next Library Board Meeting will be held on Tuesday, October 16, 2018 at 6:30 p.m.

Trustee Woreck announced that the next Park Board Meeting will be held on Monday, October 8, 2018 at 5:00 p.m.

Trustee Nieman moved and Trustee Woreck seconded to pay the bills totaling: General Fund - $60,286.90; Water Fund - $13,854.26; Sewer Fund - $12,278.23 and TIF #1 Fund - $17.47. Carried unanimously.

Trustee Greeno moved and Trustee Nieman seconded to adjourn to Closed Session pursuant to S.S. 19.85(1)(e) Employee Evaluation and will return to Open Session. Clerk Jung was instructed to poll the Board. Carried unanimously.

President Ireland called the reconvened meeting to order.

Trustee Greeno moved and Trustee Woreck seconded to adjourn. Carried unanimously.

Ellen Jung, Clerk

 

 

 

 

 

 

 

 
 

 

 

            

            

 

            

            



 
 

 

 



Meeting Information

Monthly Village Board Meetings are held the FIRST Monday of each month at 7:00 p.m. (holiday exceptions) at the Village Office at 248 West Stroud Street.

You are invited to attend!