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MEETING MINUTES

 

REGULAR BOARD MEETING, APRIL 2, 2018

The Regular Meeting of the Board of Trustees of the Village of Randolph, Dodge and Columbia Counties, Wisconsin met in the Municipal Building and was called to order by President Ireland at 7:00 p.m.

ROLL CALL: Present – Trustee Greeno, President Ireland, Trustees Nieman, Swain, Weinberger and Woreck. Also Present – Glenn Sharp, Mike Klavekoske, Peggy Potter, Vince Bashynski, Bill Hoekstra, Bruce Miller and Ed Hoksbergen.

Clerk Jung certified that notification of this meeting was posted as per S.S. 985./02(2)(a).

The Pledge of Allegiance was recited.

Trustee Weinberger moved and Trustee Greeno seconded to adopt the agenda as revised. Carried unanimously.

President Ireland announced that the Board of Trustees will be adjourning to Closed Session pursuant to S.S. 19.85(1)(c) Investing Public Funds and will return to Open Session.

Trustee Weinberger moved and Trustee Woreck seconded to approve the minutes of the March 5, 2018 Regular Board Meeting. Carried unanimously.

President Ireland moved and Trustee Greeno seconded to purchase two Smart Phones at a cost of $42.00 a month from US Cellular. One for the water/sewer department and one for the street department. Carried unanimously.

Trustee Swain reported that there will be Fire/EMS Association Meeting on Wednesday, April 11, 2018 at 7:00 p.m.

Trustee Nieman moved and Trustee Woreck seconded to purchase trail cams for the wood pit and compost areas not to exceed $600.00. Carried unanimously.

Bill Hoekstra reported that the Columbus Street project will start next week due to the cold weather.

Trustee Greeno announced that Committee Meeting will be held on Thursday, May 3, 2018: Finance – 4:30 p.m.; Water/Sewer/Streets – 5:00 p.m.; Police – 6:00 p.m. and Fire/EMS – 6:30 p.m.

Trustee Greeno announced that the May Board Meeting will be held on Monday, May 7, 2018 at 7:00 p.m.

Trustee Greeno announce that the Spring Election will be held on Tuesday, April 3, 2018. Polls are open from 7:00 a.m. to 8:00 p.m.

Trustee Weinberger moved and Trustee Greeno seconded to send Trustee Weinberger and President Ireland to the 2018 Brownfields Conference for Local Government, Thursday, May 10, 2018 in Stevens Point at a cost of $70.00. Carried unanimously.

Trustee Woreck announced that the next Library Board Meeting will be held on Tuesday, April 17, 2018 at 6:30 p.m.

Trustee Woreck announced that the next Park Board Meeting will be held on Monday, April 9, 2018 at 5:00 p.m.

President Ireland read a thank you from DeCert thanking the Village for the $200.00 donation to their organization.

President Ireland announced that the Annual Policy Holders Conference is being held in Wisconsin Dells, May 17 & 18, 2018. He stated one board member can attend at no charge.

Trustee Weinberger moved and Trustee Swain seconded to pay the bills totaling: General Fund - $78,733.99; Water Fund - $10,054.62; Sewer Fund - $15,182.90 and Economic Development Fund - $15.24. Carried unanimously.

Trustee Weinberger moved and Trustee Swain seconded to adjourn to Closed Session. Clerk Jung was instructed to poll the Board. Carried unanimously.

President Ireland called the reconvened meeting to order.

Trustee Weinberger moved and Trustee Swain seconded to adjourn. Carried unanimously.

Ellen Jung, Clerk

SPECIAL BOARD MEETING, APRIL 12, 2018

The Special Meeting of the Board of Trustees of the Village of Randolph, Dodge and Columbia Counties, Wisconsin which was called per the Attached Call and Acknowledgement met in the Municipal Building and was called to order by Clerk Jung.

ROLL CALL: Present – Trustees Greeno, Nieman, Swain, Weinberger and Woreck. Absent – President Ireland. Also Present – Glenn Sharp, Mike Klavekoske and Ed Hoksbergen.

Clerk Jung certified that notification of this meeting was posted as per S.S. 985.02(2)(a).

Clerk Jung called for nominations for a chairman.

Trustee Greeno nominated Trustee Weinberger for chairman.

After calling for nominations three times, Clerk Jung accepted the motion of Trustee Greeno and the second of Trustee Swain to cast a unanimous vote for Trustee Weinberger for chairman. Carried unanimously.

Chairman Weinberger moved and Trustee Greeno seconded to approve the agenda as revised. Carried unanimously.

Mike Klavekoske was present to discuss the problems with the older squad car. Repairs on it could cost up to $2,500.00 plus there are other costly repairs needed and it is no longer under warranty. A new squad purchase from Ewald, Hartford would cost $27,992.00 with the municipal discount.

Chairman Weinberger moved and Trustee Greeno seconded to purchase a new squad from Ewold, Hartford in the amount of $27,992.00 contingent on making sure there is no warranty left on the old squad car. Carried unanimously.

Ed Hoksbergen was present to discuss the Village fire truck. The front pump valve is not working and they would like to replace it with an electric pump valve.

Trustee Greeno moved and Trustee Nieman seconded to purchase an electric pump valve from Rennert’s, Markesan at a cost of $4,500.00. Carried unanimously.

Trustee Nieman moved and Trustee Greeno seconded to approve Change Order #1 for the Columbus Street project to add sanitary sewer spot repairs increasing the project by $2,000.00. Carried unanimously.

Trustee Nieman moved and Trustee Greeno seconded to adjourn. Carried unanimously.

Ellen Jung, Clerk

REGULAR BOARD MEETING, MAY 7, 2018

The Regular Meeting of the Board of Trustees of the Village of Randolph, Dodge and Columbia Counties, Wisconsin met in the Municipal Building and was called to order by President Ireland.

ROLL CALL: Present – Trustee Greeno, President Ireland, Trustees Nieman, Sharp, Swain and Weinberger Absent – Trustee Woreck. Also Present – Vince Bashynski, Mike Klavekoske, Bill Hoekstra, Ed Hoksbergen and Peggy Potter.

Clerk Jung certified that notification of this meeting was posted as per S.S. 985.02(2)(a).

The Pledge of Allegiance was recited.

Trustee Greeno moved and Trustee Weinberger seconded to adopt the agenda as revised. Carried unanimously.

Trustee Nieman moved and Trustee Sharp seconded to approve the minutes of the April 2, 2018 Regular Board Meeting and the April 12, 2018 Special Board Meeting. Carried unanimously.

President Ireland announced that the Board of Trustees will be adjourning to Closed Session pursuant to S.S. 19.85(1)(e) Investing Public Funds and will return to Open Session.

            President Ireland moved and Trustee Greeno seconded to approve the following lead water service replacement quotes for 314 Williams Street and 450 N. First Street. Carried unanimously.

            President Ireland moved and Trustee Sharp seconded to send Vince Bashynski to Classic Collection System Seminar, Thursday, June 7, 2018 in Watertown at a cost of $40.00. Carried unanimously.

            Vince Bashynski reported that the Columbus street project is coming along well. We received 6 inches of rain in the last 4 days and the sewer plant is maxed out. Will be flushing fire hydrants in June after the Columbus Street project is done.

            Mike Klavekoske reported that the Police Department renovation project is done and they are moved back in and that all officers are up to date on their training requirements.

            Trustee Greeno announced that Committee Meetings will be held on Thursday, May 31, 2018: Finance – 4:30 p.m.; Water/Sewer/Streets – 5:00 p.m.; Police – 6:00 p.m. and Fire/EMS – 6:30 p.m.

            Trustee Greeno announced that the June Board Meeting will be held on Monday, June 4, 2018 at 7:00 p.m.

            Trustee Greeno announced that the Special Primary Election will be held on Tuesday, May 15, 2018. Polls will be open from 7:00 a.m. to 8:00 p.m.

            Trustee Greeno presented and moved for adoption Resolution #419 – An Ordinance Repealing Section 56-3(G) to Remove the Clerk-Treasurer Bond Required Paragraph, seconded by Trustee Nieman. Carried unanimously.

            Trustee Greeno moved and Trustee Swain seconded to send Trustee Sharp to the 2018 Local Government 101 Seminar, Friday, June 1, 2018 in Madison at a cost of $85.00. Carried unanimously.

            Trustee Greeno announced that Open Book will be held on Friday, May 11, 2018 from 4:00 to 6:00 p.m. at the Village Hall.

            Trustee Greeno announced that Board of Review will be held on Monday, May 21, 2018 at 5:00 p.m.

            Trustee Greeno moved and Trustee Weinberger seconded to appoint President Ireland, Trustees Greeno, Nieman and Weinberger to serve o the Board of Review. Carried unanimously.

            Trustee Greeno moved and Trustee Weinberger seconded to approve the Committee/Employee Appointment Book for 2018-2019. Carried unanimously.

            Trustee Nieman announced that the next Library Board Meeting will be held on Tuesday, May 15, 2018 at 6:30 p.m.

            Peggy Potter reported that the library is having a book sale, Saturday, May 12, 2018 from 9:00 a.m. to 12 noon. She also reported that National Exchange Bank Foundation donated $7,000.00 for a new outdoor library sign.

            Trustee Nieman announced that the next Park Board Meeting will be held on Monday, May 14, 2018 at 5:00 p.m.

            Trustee Nieman moved and Trustee Greeno seconded to hire Duane Dykstra as part-time lawnmower at $10.00/hour. Carried unanimously.

            President Ireland announced that himself and Trustee Weinberger will be attending a Brownfield Seminar, Thursday, May 10, 2018 in Stevens Point.

President Ireland announced that he will be attending the 9th Annual LWMMI Policyholder’s Conference, Thursday and Friday, May 17 & 18, 2018 in Wisconsin Dells.

Clerk Jung presented the operator license applications to serve alcoholic beverages of Shannon G, Greeno, 110 Grove Street, Randolph to work at Randolph Piggly Wiggly and Shawn M. McConnell, 233 Williams Street, Randolph to work at Sam’s Saloon. Trustee Nieman moved and Trustee Swain seconded to approve the aforementioned operator license applications. Carried with Trustees Greeno and Weinberger abstaining.

Trustee Weinberger moved and Trustee Sharp seconded to pay the bills totaling: General Fund - $99,678.00; Water Fund - $30,343.83; Sewer Fund - $17,000.96 and Economic Development Fund - $15.81. Carried unanimously.

Trustee Weinberger moved and Trustee Greeno seconded to adjourn to Closed Session pursuant to S.S. 19.85(1)(e) Investing Public Funds and will return to Open Session. Clerk Jung was instructed to poll the Board. Carried unanimously.

President Ireland called the reconvened meeting to order.

Trustee Greeno moved and Trustee Nieman seconded to hire Ken’s Lock & Security to install chair rail and corner protectors in the community room at a cost of $650.00. Carried unanimously.

Trustee Nieman moved and Trustee Weinberger seconded to adjourn. Carried unanimously.

Ellen Jung, Clerk

REGULAR BOARD MEETING, JUNE 4, 2018

The Regular Meeting of the Board of Trustee of the Village of Randolph, Dodge and Columbia Counties, Wisconsin met in the Municipal Building and was called to order by President Ireland at 7:00 p.m.

ROLL CALL: Present – Trustee Greeno, President Ireland, Trustees Nieman, Sharp, Swain, Weinberger and Woreck. Also Present – Peggy Potter, Jodi Wade, Vince Bashynski, Mike Klavekoske, Bill Hoekstra and Dustin Nieman.

Clerk Jung certified that notification of this meeting was posted as per S.S. 985.02(2)(a).

The Pledge of Allegiance was recited.

Trustee Greeno moved and Trustee Weinberger seconded to approve the agenda as written. Carried unanimously.

Trustee Woreck moved and Trustee Greeno seconded to approve the minutes of the May 7, 2018 Regular Board Meeting. Carried unanimously.

Trustee Sharp moved and Trustee Weinberger seconded to approve the following lead service replacement quote for 403 Center Street. Carried unanimously.

Trustee Sharp announced that hydrant flushing will take place on June 18, 19 & 20, 2018. This may result in rusty water.

Trustee Sharp presented and moved for adoption Resolution #866 – A Resolution approving the Sewer Compliance Maintenance Report, seconded by Trustee Greeno. Carried unanimously.

Vince Bashynski reported that the water portion of the Columbus Street project will be wrapped up this week and milling will start next week.

Trustee Swain moved and Trustee Greeno seconded to Send Mike Klavekoske to Governor’s Conference on Highway Safety, August 21, 22 & 23, 2018 in Lake Geneva at a cost of $95.00 and hotel $164.00. Carried unanimously.

            Trustee Swain moved and Trustee Nieman seconded to send Jackie Hein to LEAPS Conference, June 27, 28 & 29, 2018 in Green Bay at a cost of $225.00 which will be covered by a scholarship and hotel $164.00. Carried unanimously.

Trustee Nieman moved and Trustee Weinberger seconded to pay Russ Winchell $100.00 for the appliances with Freon in them that he picked up on bulk junk day and agree to pay him $10.00 per appliance with Freon he takes effective June 4, 2018. Carried unanimously.

Trustee Nieman moved and Trustee Sharp seconded to have Beaver Roofing Service, Beaver Dam tear off and install a new rubber roof membrane on the back roof of the street garage at a cost of $10,800.00 and to recoat another section of the street garage roof at a cost of $3,395.00. Carried unanimously.

Trustee Greeno announced that Committee Meetings will be held on Thursday, June 28, 2018: Finance – 4:30 p.m.; Water/Sewer/Street – 5:00 p.m.; Police – 6:00 p.m. and Fire/EMS – 6:30 p.m.

Trustee Greeno announce that the July Board Meeting will be held on Monday, July 2, 2018 at 7:00 p.m.

Trustee Greeno announced that the August Board Meeting will be held on Monday, August 13, 2018 at 7:00 p.m. This is a change from the normal first Monday of the month meeting.

Trustee Greeno announced a Special Primary Election to be held on Tuesday, June 12, 2018. Polls will be open from 7:00 a.m. to 8:00 p.m.

Trustee Greeno moved and Trustee Weinberger seconded to appoint Linda Vanderploeg to serve as a poll worker and to appoint Pam O’Donnell to serve on the Park Board. Carried unanimousoly

Trustee Greeno moved and Trustee Weinberger seconded to renew the $800,000.00 Business Park Loan with National Exchange Bank for another 5 years at an interest rate of 3.65%. Carried unanimously.

Trustee Woreck announced that the next Library Board Meeting will be held on Tuesday, June 19, 2018 at 6:30 p.m.

Peggy Potter reported that the summer reading program at the library is in full swing.

Bill Hoekstra reported that they will be starting to mark sidewalks.

Trustee Woreck announced that the next Park Board Meeting will be held on Monday, June 11, 2018 at 5:00 p.m.

President Ireland announced that the Chamber of Commerce Golf outing will be held on Wednesday, July 18, 2018. This is open to the public.

Clerk Jung presented the operator license application to serve alcoholic beverages of Nicholas J. Thomas, 237 Dickinson Street, Randolph to work at the Shell Station. Trustee Nieman moved and Trustee Swain seconded to approve the aforementioned operator license application. Carried unanimously.

Clerk Jung presented the Class B Picnic License application for the Randolph Chamber of Commerce, Rita Hookstead, W12025 County Road AA, Randolph on June 16-17, 2018 in the Randolph Village Park. Trustee Greeno moved and Trustee Weinberger seconded to approve the aforementioned Class B Picnic License. Carried unanimously.

Clerk Jung presented the Cigarette License applications of Dairyland Auto Center LLC, 102 N. Columbus Street; Condon Oil Company, 154 Kienow Drive; Dollar General, 110 Progress Drive; Randolph Piggly Wiggly, 164 Kienow Drive and Budh Enterprises, 130 N. High Street. Trustee Greeno moved and Trustee Woreck seconded to approve the aforementioned Cigarette License applications. Carried with Trustee Weinberger abstaining.

Clerk Jung presented the Class A Fermented Malt & Intoxicating Liquor Retail License applications of Budh Enterprises, Jarnail Kaur, 130 N. High Street; Randolph Piggly Wiggly, Alan Detjen, 164 Kienow Drive; Randolph Shell Station, Kraig Bauman, 154 Kienow Drive and Dollar General, Chris Engelhardt, 110 Progress Drive. Trustee Nieman moved and Trustee Swain seconded to approve the aforementioned Class A Fermented Malt & Intoxicating Liquor Retail applications. Carried with Trustees Greeno and Weinberger abstaining.

Clerk Jung presented the Class B Fermented Malt & Intoxicating Liquor Retail License applications of Otter’s Inn, James Otterson, 179 Stark Street (contingent on receiving the seller’s permit number); High Street Studio, Jeffrey Grant, 101 Stark Street; Mugshotz Bar & Grill LLC, Richard Schneiter, 143 Stark Street and Sam’s Saloon LLC, Richard Schneiter, 119 & 123 Stark Street. Trustee Greeno moved and Trustee Weinberger seconded to approve the aforementioned Class B Fermented Malt & Intoxicating Liquor Retail License applications. Carried unanimously.

Trustee Greeno moved and Trustee Weinberger seconded to pay the bills totaling: General Fund - $99,237.56; Water Fund - $18,106.40; Sewer Fund - $26,016.56 and Economic Development Fund - $15.81. Carried unanimously.

Trustee Weinberger moved and Trustee Swain seconded to adjourn. Carried unanimously.

Ellen Jung, Clerk

REGULAR BOARD MEETING, JULY 2, 2018

The Regular Meeting of the Board of Trustees of the Village of Randolph, Dodge and Columbia Counties, Wisconsin met in the Municipal Building and was called to order by President Ireland at 7:00 p.m.

ROLL CALL: Present – Trustee Greeno, President Ireland, Trustees Nieman, Sharp, Swain and Weinberger. Absent – Trustee Woreck. Also Present – Vince Bashynski, Mike Klavekoske, Bill Hoekstra, Ed Hoksbergen and Peggy Potter.

Clerk Jung certified that notification of this meeting was posted as per S.S. 985.02(2)(a).

The Pledge of Allegiance was recited.

Trustee Weinberger moved and Trustee Sharp seconded to adopt the agenda as revised. Carried unanimously.

President Ireland announced that the Board of Trustees will be adjourning to Closed Session pursuant to S.S. 19.85(1)(e) Investing Public Funds and will return to Open Session.

Trustee Weinberger moved and Trustee Greeno seconded to approve the minutes of the June 4, 2018 Regular Board Meeting. Carried unanimously.

Trustee Sharp moved and Trustee Greeno seconded to approve the Lead Water Service Replacement for 261 Grove Street. Carried unanimously.

Trustee Sharp moved and Trustee Nieman seconded to approve the blacktopping quotes from The Beaver Company, Beaver Dam. Well #4 - $821.00 and at water tower $1112.00. Carried unanimously.

Vince Bashynski reported that since the improvements have been done at the sewer plant, electrical use has dropped a great deal.

Trustee Swain moved and Trustee Weinberger seconded to approve ACE Plastering, Beaver Dam to repair the stucco on the police and fire building at a cost of $3,700.00. Carried unanimously.

Trustee Nieman presented and moved for adoption Resolution #420 – A Resolution Repealing and Recreating Chapter 307, Section 307-3, Article D adding rules for the wood pit and compost pile, seconded by Trustee Sharp. Carried unanimously. (See attached Resolution #420).

            Bill Hoekstra reported on some street flooding on N. Columbus Street after the previous rains. It was caused by the silt sheets in the storm sewers from the construction project. These need to stay in place until the grass is growing.

Trustee Greeno announced that Committee Meetings will be held on Thursday, August 9, 2018: Finance – 4:30 p.m.; Water/Sewer/Street – 5:00 p.m.; Police – 6:00 p.m. and Fire/EMS – 6:30 p.m.

Trustee Greeno announced that the August Board Meeting will be held on Monday, August 13, 2018 at 7:00 p.m.

Trustee Greeno moved and Trustee Sharp seconded for Ken Ireland to attend the 2018 Chiefs Executive Workshop, August 16 & 17, 2018 in Wisconsin Dells at a cost of $185.00. Carried unanimously.

Trustee Nieman announced that the next Library Board Meeting will be held on Tuesday, July 17, 2018 at 6:30 p.m.

Peggy Potter reported that her job ad was posted on Friday and two applications have been received.

Discussion was held on sidewalk repairs.

Trustee Nieman announced that the next Park Board Meeting will be held on Monday, July 9, 2018 at 5:00 p.m.

Trustee Nieman moved and Trustee Weinberger seconded to hire the following pool employees to work the 2018 season: Amber Alvin, Bryanna Budzinski, Caitlyn Budzinski, Emily Gould, Morgan Gove, Nolan Kohlbeck, Rebecca Leystra, Morgan Paul, Courtney VanderGalien, Cole Westra, Macy Williams, Jalyn Woreck, JoLea Woreck and Trent Woreck. Carried unanimously.

President Ireland announced that the village received $500.00 from the League of Municipalities for a safety grant program that we participated in.

Clerk Jung presented the operator license applications to serve alcoholic beverages of Chelsea A. Leffridge, 505 W. Florence Street, Cambria to work at Dollar General; Trisha V. Dinkel, 202 Pierce Street, Randolph to work at Otter’s Bar and Grill and Kiranpreet K. Dhaliwal, 520 N. High Street, Randolph to work at Budh Enterprises. Trustee Nieman moved and Trustee Greeno seconded to approve the aforementioned operator license applications. Carried unanimously.

Trustee Greeno moved and Trustee Weinberger seconded to pay the bills totaling: General Fund - $122,450.51; Water Fund - $87,725.25; Sewer Fund - $18,043.25 and Economic Development Fund - $15.81. Carried unanimously.

Trustee Greeno moved and Trustee Weinberger seconded to adjourn to Closed Session pursuant to S.S. 19.85(1)(e) Investing Public Funds and will return to Open Session. Clerk Jung was instructed to poll the Board. Carried unanimously.

President called the reconvened meeting to order.

Trustee Greeno moved and Trustee Swain seconded to hire Jodi Wade as Assistant Clerk-Treasurer at $16.00/hour with an increase of 50 cents after 6 months and another increase of 50 cents after 1 year. Jodi Wade will eventually take over the position of Clerk-Treasurer when Ellen Jung retires. Roll Call Vote: Trustee Greeno – aye; President Ireland – aye; Trustee Nieman – aye; Trustee Sharp – aye; Trustee Swain – aye and Trustee Weinberger – aye. Motion carried.

Trustee We3inberger moved and Trustee Greeno seconded to adjourn. Carried unanimously.

Ellen Jung, Clerk

 

 

 

 

 

 
 

 

 

            

            

 

            

            



 
 

 

 



Meeting Information

Monthly Village Board Meetings are held the FIRST Monday of each month at 7:00 p.m. (holiday exceptions) at the Village Office at 248 West Stroud Street.

You are invited to attend!